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Equipment rental software

Know what's out, what's back and what's due — and bill each hire without chasing a paper docket.

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Equipment rental: what you'll open every day

The whole platform is included either way — these are simply the parts you'll live in.

  1. Fixed assetsTrack what you own, what it's worth now, and what you made or lost when you sold it.
  2. CustomersOne customer, one record — with every quote, invoice, booking and note attached, so nobody has to ask around for the history.
  3. QuotesPrice the work properly, send it as a PDF in your customer's language, and convert the accepted quote without retyping a line.
  4. InvoicingSend a compliant invoice in your customer's language in under a minute — and keep every one of them in the same place as the customer, the product and the payment.
  5. LocationsRun more than one site with its own staff, assets and bookings — each on the map, with its paperwork attached.

And everything else, included

There's no industry edition and no module you have to buy separately. Every plan includes every part of ERPFlow — what changes between plans is volume and team size, not which parts you can open.

All features

A fleet you can account for

Every item is a record in the fixed-asset register: what you paid, what it's worth now, and the gain or loss when you sell it on. Servicing, repairs and transport go in as expenses against that item, so the question of whether a machine has paid for itself has a number behind it.

Quote, hire, invoice

Price the hire as a quote the customer can approve, then convert it into an invoice. Both sit on the customer record with everything else you've done for them, so the account history is one thread rather than a run of unrelated dockets.

Depots and who runs them

Locations carry their own assets, staff and records, so each depot's kit and team are listed where they actually are. Permissions decide who can open which part of the system — the fleet, the invoices, the staff records — and every change is logged with who made it, which matters when kit goes missing.

FAQ

Equipment rental — common questions

Everything you need to know about ERPFlow. Can't find the answer? We're here to help.

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Is there an availability calendar per item?
Not as a booking grid. Hires are tracked as quotes and invoices against an asset rather than as reservations on a per-item calendar, so you can see an item's history but not a forward availability view at a glance. Rental companies juggling heavy forward bookings should weigh that carefully.
Can it price by day, week or month?
You set the rate on the quote line, so any period works — but the calculation is yours, not automatic. There's no rate card that multiplies a daily rate by a hire period, and no automatic overrun billing.
Can I attach condition reports and photos?
Yes. Files attach to the asset, the customer or the document, so handover photos and condition reports live with the record they belong to. Every change carries an audit entry showing who made it and when.

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Run your whole business in one place — and pay for it like a founder, not an enterprise.

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