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Staff records, departments and org structure

Your team, their roles, their departments and their salary history — in the same system as the work they do.

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Staff record with department, position and location.

Who works here, and where they sit

Staff records carry departments, positions and reporting structure, so the org chart is a view of real data rather than a slide someone updates twice a year. Staff link to the locations they work at and the customers, products or services they're responsible for.

Salary history, kept properly

Salary entries are recorded with their history, so a change is a new entry rather than an overwrite. When someone asks what a role cost two years ago, the answer exists. Permissions keep those figures away from anyone who shouldn't see them.

  • Salary history with effective dates
  • Bonuses and one-off payments on their own tab
  • Bank details behind a separate permission

In the same system as everything else

Because staff sit beside the bookings they took, the assets assigned to them and the time off they've requested, the people side of the business stops being a separate spreadsheet that drifts out of step with reality.

Each person's week at a glance

A staff member's calendar shows the hours they can be booked, the bookings in them, their time off and the public holidays — by month or by week — so "are they free on Thursday?" has an answer without a round of messages.

  • Month and week views
  • Working hours, bookings, time off and holidays together
  • Shows only what your role is allowed to see

Works with

Staff — common questions

Does ERPFlow run payroll?
No. There's no payroll processing, no payslips and no tax filing. Salary entries are records of what someone is paid, kept for your own reporting. Payroll stays with your provider or accountant.
Can I control who sees salary information?
Yes. Permissions are per resource and action, so you can grant someone the staff module without finance, or the customer list without salary records. Every change is written to the activity log with who made it.
Does it handle shift rotas?
No. There's no rota builder or shift scheduler. Vacations and time off are tracked, and booking pages handle customer-facing appointments per staff member, but neither is a shift planner.
Can I see when a staff member is available?
Yes. Each staff member in ERPFlow has a calendar, by month or week, showing the hours they can be booked, their bookings, their time off and public holidays. Working hours come from the booking pages a person is on, so someone who isn't on a booking page shows no bookable hours.

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