Last updated November 6, 2026
To log time in ERPFlow, open the card you worked on, add your time to whatever the Time spent field already shows, type the new total as hours and minutes, and save. Each card holds one running total, so typing only your own time overwrites what your colleagues entered.
What do you need before you can log time?
You need a login to your company's ERPFlow organisation and a role that can manage projects. An owner or admin invites you by email from Settings > Members, and the invitation lapses after 7 days, so ask for a new one if yours has gone stale. The guide to inviting your team covers their side of it.
The built-in Member role starts with both view and manage rights on Projects, so most people can log time straight away. If a control is greyed out and says "You don't have permission for this action", your role can only read boards. An owner or admin can change that under roles and permissions.
How do you log time on a card?
- Open Projects in the sidebar and choose the board. The search box filters that board's cards by title or description.
- Click the card. It opens in a drawer.
- Find Time spent and read the figure already in it.
- Add your time to that figure and type the new total into Hours and Minutes. The minutes box runs from 0 to 59, so 75 minutes goes in as 1 hour 15.
- Choose Save changes.
The new total appears on the card, next to its deadline.
Why do you add to the figure instead of entering your own time?
Time spent is one figure per card, with no list of entries behind it. Saving a new figure replaces the old one, and the old one can't be got back.
Here's an invented example with two people on one card:
| Day | Who | Worked | Types into Time spent | Card shows |
|---|---|---|---|---|
| Monday | Ana | 1h 30m | 1h 30m | 1h 30m |
| Tuesday | Ben | 45m | 2h 15m | 2h 15m |
| Wednesday | Ana | 2h 10m | 4h 25m | 4h 25m |
If Ben had typed 45m on Tuesday, the card would show 45m and Ana's 1h 30m would be gone, with nothing to show it was ever there. This is the mistake to warn a new colleague about.
Clear time spent empties both boxes. A blank field and a zero aren't the same: a card with 0 recorded shows 0m, and a blank one shows nothing.
How do you keep a record of who did what?
ERPFlow doesn't record who typed a figure or which day the time belongs to, so a comment on the card is the simplest record. Each comment shows its author and when it was written. A short line is enough:
Tue 10 March, 45m, fitted the second unit. New total 2h 15m.
Comments are notes: nothing adds them up. They do mean that an overwritten total can be rebuilt, and that whoever prepares the invoice can see what the time was spent on.
If your firm needs figures by person, give each person their own card for the task. Each card's total is then that person's time. Put initials in the card title if someone will add them up in a spreadsheet, because assignees aren't in the CSV export.
Which card should you log time against?
Log time on the card for the work you did, on the board for that job or client, because the customer's total reads from the board. If nothing fits, New to-do makes a card, or the + at the top of a lane makes one in that column. On the Free plan, cards are capped at 10.
Long-running cards cause trouble. Time on a card has no date, so one card that runs for three months can't say how much of it was March. If your firm bills monthly, ask whoever runs the board to split long jobs into a card per month or per stage, such as "March: site visits". The guide to how projects work has more on splitting boards.
Where does logged time show up?
| Where | What you see |
|---|---|
| The card | Its total, next to the deadline |
| The Projects list | A Time spent column for each board, archived cards included |
| The customer's page | Linked → Projects: time for each linked board, then a Total |
| The cards CSV export | Time Spent in whole minutes for every card on every board, with its project name |
A few actions change those totals without anyone touching the field:
- Moving a card to another project takes its time to that board.
- Copying a card repeats its time on the copy, so clear the field on the copy unless the work really was done twice.
- Archiving a card leaves its time in the totals.
- Deleting a card for good takes its time out.
What logging time in ERPFlow doesn't do
ERPFlow doesn't have a timer or timesheets today, and time on a card doesn't become invoice lines. Time tracking, including converting tracked time into invoices, is coming soon.
There are no per-person time reports or approvals, and Projects totals are hours only, with no rates or budgets behind them. Whoever prepares the invoice types the hours in, as the guide to turning billable hours into an invoice explains. If your firm needs a weekly record by person with a sign-off, keep that in a team timesheet alongside the boards.